Capital Improvement Planning Committee
The Select Board shall establish and appoint a committee to be known as the Capital Improvement Planning Committee, composed of five citizens at large who are not employed by the Town of Rutland, two to serve 1 year, two to serve 2 years, and one to serve 3 years and each thereafter for three years. The Town Administrator, Town Accountant, and Treasurer/Collector shall be ex-officio Committee staff members without the right to vote. The Committee shall choose its own officers.
The Committee shall study proposed capital projects and improvements involving major non-recurring tangible assets and projects which: 1) are purchased or undertaken at intervals of not less than five years; 2) have a useful life of at least five years; and 3) cost over $10,000. In order for the Town to 1) coordinate the development of a capital improvement budget with the operating budget of the current year, and 2) develop a capital program including the subsequent 5 years, all officers, boards, and committees including the Select Board and the Regional School Committees shall, by a date specified annually by the Capital Improvement Committee, prepare for the committee information concerning all anticipated projects requiring Town Meeting action for the period specified. The Committee shall consider the relative need, impact, timing, and cost of these expenditures and the effect each will have on the financial position of the town. No appropriation shall be voted for a capital improvement requested by a department, board, or commission unless the proposed capital improvement is considered in the Committee's report. If a project reflecting an extraordinary circumstance that must be addressed before the formulation of the next year's capital program arises, a department, board, committee, or commission may submit a proposal to the Capital Improvement Committee for consideration. Each member of the Capital Improvement Committee must vote that the proposed project meets extraordinary circumstances. The Committee must then submit a report to the Select Board with an explanation of why the proposal was not considered by the Capital Improvement Committee at a time when it could be included in the committee's annual report. This does not apply to citizen petitions placed on the warrant.
The Committee shall prepare an annual report recommending a Capital Improvement Budget for the next fiscal year, and a Capital Improvement Program including recommended capital improvements for the following five fiscal years. The Capital Improvement Committee will explain which capital improvement projects considered by the committee are recommended and which projects it does not recommend for inclusion in the capital program. The report shall be submitted to the Select Board and the Finance Committee for their consideration. The Select Board shall submit its approved Capital Budget to the Annual Town Meeting for adoption by the Town.
The Capital Improvement Committee shall prepare a list of articles for inclusion in the annual or special Town Meeting warrant for that fiscal year. After the adoption of the Capital Program, any department, board, committee, or commission may make expenditures from their current budget for any surveys, architectural or engineering advice, options, or appraisals; but no such expenditure shall be incurred on projects that have not been so approved by the Town through the appropriation of sums in the current year or in prior years, or for preliminary planning for projects to be undertaken more than five years in the future.
The Committee's report with the Select Board's approved Capital Plan and the Finance Committee's recommended Capital Plan shall be published and made available in a manner consistent with the distribution of the Finance Committee report. The Committee shall deposit its original report with the Town Clerk.