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January 5, 2017
Rutland Development and Industrial Commission
Meeting Minutes –1/5/2017
Community Hall Annex

Meeting opened at 6:35AM.  Attending:  Mike Sullivan, Mark O’Clair, Tom Dufault, Michele Van Reet
Guest:  Gary Kellaher, DPW Superintendent; Dick Williams; Kurt Leslie
  • Review and approve past minutes.  (Note:  Tom Dufault arrived after the start of the meeting and was not present for the review & approval of the minutes.)
  • Minutes from 5/9/2015 were reviewed.  A motion was made (Sullivan) and seconded (O’Clair) to accept the minutes as presented.  Unanimously approved.
  • Minutes from 2/26/2015 were reviewed.  A motion was made (Sullivan) and seconded (O’Clair) to accept the minutes as presented.  Unanimously approved.
  • Minutes from 8/5/2016 were reviewed.  A motion was made (Sullivan) and seconded (O’Clair) to accept the minutes as presented.  Unanimously approved.
  • Minutes from 8/25/2016 were reviewed.  A motion was made (Sullivan) and seconded (O’Clair) to accept the minutes as presented.  Unanimously approved.
  • Minutes from 11/21/2016 were reviewed.  A motion was made (Sullivan) and seconded (O’Clair) to accept the minutes as presented.  Unanimously approved.
  • Minutes from 12/8/2016 were presented but not approved due to lack of quorum (Van Reet abstained due to absence from the meeting).
  • Roadway MYLAR status - As of 12/6/2016, Jarvis had not yet received payment for the plan.  
  • HPDD Wetland Classification – Mike spoke to Jeff Lacey, DCR, about removing wetland classification.  It has never been done before, but there is a process and Lacey will pursue it.
  • HPDD water/sewer status – Sullivan reported that the Select Board approved 45,000 gallon/day water/sewer capacity for Rutland Heights property.
  • Tree cutting – Kurt Leslie reported to the committee that Kate Marquis, DCR Service Forrester, received concerns from Rutland residents and other candidates that bid for the forester oversight that the project was for monetary gain rather than forestry (intent was to high grade the process of cutting).    Ms. Marquis walked the project with Mr. Leslie and found 2 trees in a wetland are that she found needed to be removed from the total.  Mr. Leslie will submit for the permit.
Mr. Leslie also reported that they will have to cross trails to do the job.  The ground will be 90% clear, but some branches will be left on the trails.  
Mr. Leslie noted that when we award the bid, they put 10% down, then the balance is paid within 60 days, or earlier if the job is started before then.
Van Reet raised concern about notifying public that the trees are marked.  We should advertise a walk-through.  It was determined that we should walk through the project as a committee at 9:00AM on Saturday, 1/7/2017.  Meet at the top of the hill.  
After the committee agrees to put the project out to bid, Kurt will advertise the bids, which will be directed to Gary Kellaher at the DPW site.  Opening of the bids will be at the DPW conference at the date and time to be determined.
  • Old/New Business –
  • Mr. John Edwards contacted Sullivan to express interest in putting a solar facility at the Rutland Heights property.  Sullivan directed him to meet with the Rutland Solar Committee and will to the meeting when he presents his plan.
  • O’Clair asked if he should solicit commercial brokers for the property.  Sullivan stated that it is worth trying again.
  • Mr. Williams presented the idea of contacting the coordinators of the town wide yard sale to move the event to the Rutland Heights property.  It would be a great opportunity to showcase the property while alleviating traffic congestion on Main Street during the event.  The Heights offers plenty of space for vendors and parking in a convenient location at the center of town.  He will contact the 4th of July committee to propose the idea.
  • Adjourn
  • Sullivan motioned to continue the meeting to Saturday, January 7 at 9AM at the Rutland Heights property (top of the hill).  O’Clair seconded.  Unanimously continued at 7:40AM.
  • Meeting adjourned on Saturday, January 7 at 9:10AM due to lack of quorum.


 
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